Privacy policy

This privacy policy relates to the processing of personal data within the scope of this website, including the services offered there. For more information on the processing of your personal data, you can contact us at the contact details below.

Responsible and data protection officer

For the processing of personal data in the context of the use of this website is responsible:

City of Erlangen
City Hall Square 1
91052 Erlangen
Tel +(49) 09131 / 86 - 0
Fax +(49) 09131 / 86 - 2692
Email: stadt@stadt.erlangen.de

Responsible for this website is

Press and Public Relations
City Hall Square 1
91052 Erlangen
Tel +(49) 09131 / 86 - 2566
Email: presse@stadt.erlangen.de

Digital Communication & Web Technology
Werner-von-Siemensstraße 61
91051 Erlangen
Tel +(49) 09131 / 86 - 1274
Email: webtechnik@stadt.erlangen.de

Contact Data Protection

Authority Data Protection Officer*r of the City of Erlangen
Rathausplatz 1
91052 Erlangen
Tel +(49) 09131 / 86 - 2321 or - 2273 or. - 3325
Fax +(49)  09131 / 86 - 2134
E-mail: datenschutz@stadt.erlangen.de

Purposes and legal basis for the processing of personal data

The purpose of processing is the fulfillment of public tasks assigned to us by law.

Unless otherwise stated, the legal basis for processing your data results from Article 4 (1) of the Bavarian Data Protection Act (BayDSG) in conjunction with Article 6 (1) (e) of the General Data Protection Regulation (DSGVO). Accordingly, we are permitted to process the data required to fulfill a task incumbent upon us. If you have consented to processing, the data processing is based on Art. 6 (1) letter a DSGVO.

Receivers of personal data

As far as your data is processed electronically, the technical operation of our data processing systems for internal applications is carried out by

KommunalBIT AöR
Kaiserstraße 30
90763 Fürth
Tel +(49) 0911 / 21 777 - 0
Fax +(49) 0911 / 21 777 - 100
E-mail: info@kommunalbit.de

For external applications - for example, the website of the City of Erlangen - the technical operation of our data processing systems is carried out by the

Computer Center Hetzner Online GmbH
Industriestr. 25
91710 Gunzenhausen
E-mail: info@hetzner.com

If necessary, their data will be transmitted to the competent supervisory and auditing authorities for the exercise of the respective control rights.

To avert threats to information technology security, log data may be forwarded to the State Office for Information Technology Security on the basis of Art. 44 of the Act on Digitalization in the Free State of Bavaria (BayDiG) (for more details, see "Logging").

Duration of storage of personal data

We store your data as long as this is necessary for the fulfillment of the task, for documentation obligations or due to legal retention periods.

Rights of the data subject

Inasmuch as we process personal data from you, you are entitled to the following rights as a data subject:

• You can request information as to whether we process personal data from you. If this is the case, you have a right to information about this data and other information related to the processing (Art. 15 DSGVO). Please note that this right to information may be restricted or excluded in certain cases (see in particular Art. 10 BayDSG). In the event that personal data about you is (no longer) accurate or incomplete, you may request a correction and, if necessary, completion of this data (Art. 16 DSGVO).
• If the legal requirements are met, you may request the deletion of your personal data (Art. 17 DSGVO) or the restriction of the processing of this data (Art. 18 DSGVO). However, the right to erasure pursuant to Art. 17 (1) and (2) DSGVO does not exist, inter alia, if the processing of personal data is necessary for the performance of a task carried out in the public interest or in the exercise of official authority (Art. 17 (3) (b) DSGVO).
• If you have consented to the processing and the processing is based on this consent, you may withdraw your consent at any time for the future. The lawfulness of the data processing carried out on the basis of the consent until the revocation is not affected by this.
• For reasons arising from your particular situation, you can also object to the processing of personal data relating to you by us at any time (Article 21 DSGVO). Provided that the legal requirements are met, we will subsequently no longer process your personal data.

Further restrictions, modifications and, where applicable, exclusions of the aforementioned rights may result from the GDPR or national legislation.

More detailed information on these rights is also available from our DPO.

Contact Data Protection

Authority Data Protection Officer of the City of Erlangen
Town Hall Square 1
91052 Erlangen
Tel +(49) 09131 / 86 - 2321 or - 2273 or. - 3325
Fax +(49)  09131 / 86 - 2134
E-mail: datenschutz@stadt.erlangen.de

Right of appeal to the supervisory authority

Furthermore, there is a right of appeal to the Bavarian State Commissioner for Data Protection. You can reach this under the following contact details:

Bavarian State Commissioner for Data Protection
PO Box 22 12 19
80502 Munich
Address: Wagmüllerstraße 18, 80538 Munich
Tel +(49) 089 / 212672 0
Fax +(49)  089 / 212672 50
Email: poststelle@datenschutz-bayern.de
Internet: www.datenschutz-bayern.de

Special notes on the Internet offer

Technical implementation

Our web server is operated by the data center of Hetzner Online GmbH. The personal data you provide when visiting our website is therefore processed on our behalf by

Data Processing Center Hetzner Online GmbH
Industriestr. 25
91710 Gunzenhausen
E-mail: info@hetzner.com

Logging

When you access this or other web pages, you transmit data to our web server via your Internet browser. The following data is recorded during an ongoing connection for communication between your Internet browser and our web server:

• The date and time of the request
• Name of the requested file
• Page from which the file was requested
• Access status (file transferred, file not found, etc.)
• used web browser and operating system
• complete IP address of the requesting computer
• transferred data volume.

For reasons of technical security, in particular to defend against attempted attacks on our web server, this data is stored by us. After seven days at the latest, the data is anonymized by shortening the IP address at domain level, so that it is no longer possible to establish a reference to individual users*. In order to prevent threats to security in information technology, this data is forwarded to the State Office for Information Security and processed there on the basis of Art. 12 et seq. of the Bavarian E-Government Act and Art. 44 BayDiG-E, respectively.

Secure data transmission

When you call up this information offer, we provide a connection encrypted with HTTPS, so that your data is protected from being read by third parties during data transmission. We recommend that you keep your Internet browser up to date to use this option.

Active components

In the information offer of the city of Erlangen, active components such as Javascript are used. This function can be disabled by you through the setting of your Internet browser.

Cookies

For the correct technical and functional provision of this information offer, we use cookies. Cookies are small text files that are stored on the device you are using.

The legal basis for the storage of information as well as the processing of personal data by means of cookies is § 25 TTDSG.

The use of functional cookies is voluntary. If this cookies are blocked, the provision of certain functions may not be fully possible. Technically necessary cookies are only valid for the current session and are automatically deleted when you close your browser.

The following data is stored and processed in the cookies:

• RYVE (techn. required)
• Accessibility - ReadSpeaker (techn. required)
• Accessibility - Contrast Mode (tech. required)
• Accessibility - Scale Font Size  (tech. required)
• Matomo (voluntary)

Matomo

Under the condition that you give us your consent in this regard (§ 25 TTDSG), we evaluate user behavior in order to make our website as responsive as possible for you and other users*. For this purpose, we use the web analysis tool Matomo Analystics. This tool sets cookies, i.e. small text files that are stored on the end device you are using with a maximum validity of two years. The data obtained through the cookies, such as the length of time spent on the homepage or search terms entered, are processed by us on the basis of your consent. This data enables us to draw conclusions about technical parameters (e.g. the operating system you use or the screen resolution on the terminal device you use) as well as about the use of our website. Your IP address is thereby anonymized before storage and further processing.

If you revoke any consent you have previously given, a cookie with a term of two years will be set to prevent web analysis in the future.

The cookies only contain anonymized data; a personal reference cannot be established due to the anonymized storage of the IP address.

You can revoke your consent at any time via the cookie bar.

Cookie consent with Klaro! Consent Manager

Our website uses cookie consent technology from Klaro! Consent Manager to obtain your consent to the storage of certain cookies on your terminal device and to document it in a data protection-compliant manner. The project initiator of this technology is KIProtect GmbH, Bismarckstr. 10-12, 10625 Berlin, Germany (hereinafter "klaro").

klaro stores a cookie in your browser in order to be able to assign the consent given to you or its revocation. The data collected in this way will be stored until you request us to delete it, delete the klaro cookie yourself or the purpose for storing the data no longer applies. Mandatory legal storage obligations remain unaffected.

Edit cookie setting

Collection of further data

If you enter personal or business data on our website (e.g. in online forms), this data will be used exclusively for sending the requested information or for the purposes stated in the form. Your data is encrypted during transport using software (SSL) and is protected from being read by third parties. The data will not be passed on to third parties. The use of the services offered there and services is on a voluntary basis.

The data is processed by our technical service provider XIMA MEDIA GmbH:
XIMA MEDIA GmbH
Sudhausweg 9
01099 Dresden
E-mail: kontakt@xima.de

Social Media and Social Plugins

Our website offers so-called social buttons as an additional service, which allow interaction with social services. The City of Erlangen uses social networks as an additional service and for the dialogical exchange of opinions and experiences.

We do not use social plugins, such as Facebook Like button. The social buttons act as external links on the website, so that no information is transmitted to a social media provider without clicking on a button (2-click process). Only when you call up the links does your browser possibly establish a direct connection with the servers of the aforementioned services. Through this, the information of your website visit is indirectly (referer), forwarded to the social media provider. By clicking on the button, you will be redirected to the website of the respective provider. The URL of the current page is passed as a parameter. As a user, you can thus decide for yourself whether to consent to the activation of these offers and the transfer of data. The user can revoke this consent at any time and prevent further data transmission to the operators by clicking on the corresponding button on the homepage of the provider.

We do not store any data from you. As soon as you click on the social buttons, we assume consent on your part according to Art. 6 para. 1 lit. a DSGVO. We have no influence on whether or how the providers use this information for evaluation. More about this at:

Facebook

Privacy Facebook Ireland Ltd,4 Grand Canal Square, Grand Canal Harbour, Dublin 2 Ireland.
Link to Facebook's privacy policy.

Instagram

Privacy Instagram Inc, 1601 Willow Road, Menlo Park, CA, 94025, USA.
Link to Instagram's privacy policy.

Twitter

Privacy Twitter International Company, Attn: Data Protection Officer, One Cumberland Place, Fenian Street, Dublin 2, D02 AX07 Ireland.
Link to the privacy policy of Twitter.

YouTube videos

On our website videos of the external video platform YouTube are embedded. By default, only deactivated videos of the YouTube channel are embedded, which do not establish an automated connection with the servers of YouTube. Thus, the operator does not receive any data from the user when the web pages are called up (extended data protection mode).

You can decide for yourself whether the YouTube videos should be activated. Only when you release the playback of the videos with a click, you give consent that the data required for this (including the Internet address of the current page and the IP address of the user) are transmitted to the operator.

If you are logged into your YouTube account, you enable YouTube to assign your surfing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account.

Link to YouTube's privacy policy.

Xing

Privacy Xing SE, Dammtorstraße 30, 20354 Hamburg, Germany:
link to Xing's privacy policy. 

LinkedIn

Privacy LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland.
link to LinkedIn's privacy policy.

Reading function ReadSpeaker

We would like to provide as many users* as possible with broad access to our homepage that is tailored to their individual needs. In the interests of accessibility, a read aloud function is therefore offered on the homepage.

When this read aloud function is used, the technical data required for this (such as. Browser settings) transmitted to the company:

ReadSpeaker GmbH
Am Sommerfeld 7
86825 Bad Wörishofen
Email: deutschland@readspeaker.com

Newsletter

You have the option on the municipal websites to subscribe to free newsletters. If you take advantage of a newsletter offer, your information will be stored so that it can be accessed to process and respond to your request. Your data will be encrypted in transit using software (SSL) and are thus protected from third parties.

We use from March 2019 the service of the company CleverReach GmbH & Co. KG, Mühlenstraße 43, 26180 Rastede for sending newsletters. CleverReach is a service with which the newsletter dispatch can be organized and analyzed. The data you enter for the purpose of receiving newsletters (e.g. e-mail address) is stored on CleverReach's servers in Germany or Ireland. Within the framework of an order processing agreement, CleverReach processes your personal data on our behalf and according to our instructions. As part of the registration for the newsletter, you expressly consent to the processing of your personal data.

The data processing is based on your consent (Art. 6 para. 1 lit. a DSGVO). You can revoke this consent at any time by unsubscribing from the newsletter. For this purpose, we provide a corresponding link in each newsletter message.

Your data will be deleted as soon as you revoke your newsletter subscription or unsubscribe. Accordingly, your registration data will only be stored as long as the subscription to the newsletter is active.

For more information on data analysis by CleverReach newsletters, please visit: https://www.cleverreach.com/de/funktionen/reporting-und-tracking/. If you do not want any analysis by CleverReach, you must unsubscribe from the newsletter. link to CleverReach's privacy policy.

Electronic Mail (Email)

Information that you send to us unencrypted via electronic mail (email) can potentially be read by third parties during transmission. As a rule, we are also unable to verify your identity and do not know who is hiding behind an e-mail address. Legally secure communication by simple e-mail is therefore not guaranteed. Like many e-mail providers, we use filters against unwanted advertising ("SPAM filters"), which in rare cases automatically classify even normal e-mails as unwanted advertising by mistake and delete them. E-mails that contain harmful programs ("viruses") are automatically deleted by us in any case.

If you want to send messages worthy of protection to us, we recommend that you encrypt and sign them to prevent unauthorized knowledge and falsification on the transmission path or send the message to us by conventional mail.

Link to the detailed instructions on electronic communication with the City of Erlangen.

Please also let us know if and how we can send you encrypted e-mails to respond to your submissions. If you do not have the ability to receive encrypted emails, please provide us with your mailing address to respond to your privacy-sensitive messages.

Notice of filming and photography

The City of Erlangen's website, municipal social media channels, and print media publish image, video, and audio recordings taken at public and closed events in which the City of Erlangen was involved.

At events, the city regularly points out that for purposes of press and public relations image, video and sound recordings are made and published.

Every participating person has the right to object at any time to the making of image, video and sound recordings that concern his person or as a legal representative for the person concerned (eg parents for children). The objection is in principle on site, the person responsible for image, video or sound recordings to communicate or by e-mail promptly after the event.

Email: presse@stadt.erlangen.de