Social security contributions; application for reimbursement by the measure provider

The Federal Employment Agency is the rehabilitation provider if no other rehabilitation provider is responsible. This also applies to people with disabilities who are supported by job centers.

If the Federal Employment Agency itself is not obliged to do so, you as the provider of the measure must register all participants for social insurance and pay social insurance contributions during the measure. Specifically, this involves contributions to

• health insurance,
• pension insurance,
• unemployment insurance, if applicable, and
• long-term care insurance.

The employment agency will reimburse you for the social insurance contributions you have paid, depending on your benefit responsibility.

You will receive the money monthly in arrears for the entire duration of the measure as soon as you have submitted an application.

How high the reimbursement contributions can be depends on which measure for participation in working life is involved and which personal requirements are fulfilled by the participant. For guidance, you can refer to the "Table of reimbursement contributions for vocational rehabilitation measures", which the Federal Employment Agency has agreed with the National Association of Statutory Health Insurance Funds (GKV SV).

• In order to be reimbursed for social security contributions, you must
  • be legally obliged to register for social insurance and pay social insurance contributions,
  • have made the social security declaration
  • have paid the contributions and
  • have submitted an application to the responsible benefit provider.

In addition, social insurance contributions can only be paid for measures for participation in working life that are funded by the employment agency.

You will receive a notification if you are responsible for paying and reporting social security contributions. This can be done electronically, for example via the Electronic Measures Processing (EMAW), or via a personalized information letter.

You must submit an application so that your social security contributions can be reimbursed.

• You can submit the "Application for reimbursement of contribution expenses for people with disabilities" online via your employer account.
• A download option is still available on the website of the Federal Employment Agency, but this option should only be used in exceptional cases.
• Complete the application in full. Please note the values from the table of reimbursement contributions.
• Send the application
  • online via your employer account or
  • by post to the relevant employment agency
  • or send the application online.
• The relevant employment agency will check your application.
• If all requirements are met, you will be reimbursed the social security contributions.

The usual limitation period of 4 years applies.

• Required document/s
  
  • Application for reimbursement of contribution expenses

There are no costs.