Resident Registration System; Requesting a Restriction on Disclosure or a Restriction on Transmission

Restriction on the Release of Information

If there are facts that justify the assumption that providing information from the registration records could pose a risk to you or another person, such as your family members (risk to life, health, personal freedom, or similar interests worthy of protection), your registration data will be blocked accordingly upon request to the registration authority (information block). Similar interests worthy of protection include, in particular, the protection of the affected person or another person from threats, insults, and unauthorized stalking. When determining whether the above circumstances exist, the registration authority must also consider whether you or the other person belong to a group of individuals who, due to their professional or volunteer activities, are generally exposed to a heightened risk of hostility or other attacks. However, membership in a specific professional group alone is not sufficient grounds for imposing a restriction on access to information.

Before the information restriction is imposed, the registration authority will verify your information. If this verification confirms that the above-mentioned conditions are met, an information restriction will be noted in the registration record, applying to all types of information from the registration record.

If you have multiple residences, all other relevant registration authorities will be informed of the restriction on disclosure and will enter it into their records. Likewise, the registration authority for your most recent previous residence will also enter the restriction on disclosure.

Information restrictions always apply for the protective purpose that was decisive for the entry. If a request for information from the residence register is made regarding you, the registration authority may nevertheless provide the information if, after hearing your side of the matter, the registration authority concludes that the information from the registration records does not compromise the protective purpose of the restriction on disclosure and that your other legitimate interests are also safeguarded.

The restriction on access is valid for a limited period of two years and may be extended upon request. You will be notified by the registration authority in a timely manner before the restriction on access expires.

Please note that access restrictions may also result in disadvantages for you or family members who are registered at the same address: Digital administrative services that rely on retrieving registration data (e.g., for verification or to pre-fill application information) can no longer be used if a restriction on access is entered in the registration register.

Transmission Restrictions

• Restriction on data transmission to religious communities under public law (Section 42(3), second sentence, of the Federal Registration Act (BMG))
  The Federal Registration Act stipulates that, in addition to the data of their members, religious communities under public law may also be provided with certain basic data on family members (namely spouses or domestic partners, minor children, and the parents of minor children) who do not belong to the same or any religious corporation under public law. The affected family member—not the member themselves—may request that a transmission restriction be imposed. However, this transmission restriction does not apply to the extent that data is transmitted for purposes related to the tax collection rights of the respective religious communities under public law.

• Disclosure of Information to Political Parties, Voter Groups, and Other Entities Submitting Ballot Proposals (Section 50(1) and (5) of the Federal Population Registration Act (BMG))
  The registration authority may provide political parties, voter groups, and other entities submitting candidate lists with information regarding groups of eligible voters during the six months preceding an election or referendum at the state or local level. Only age may be used to define these groups. The birthdays of eligible voters may not be disclosed in this context. The information provided includes names, addresses, and doctoral degrees. The recipient must delete the data no later than one month after the election or referendum. You may object to this disclosure of information.

• Information on Age and Wedding Anniversaries (Section 50(2) and (5) of the Federal Population Registration Act (BMG), Section 21 of the Population Registration Ordinance (MeldDV))
  Elected officials, the press, and broadcast media may be provided with information from the registration records regarding residents’ birthdays and wedding anniversaries. The information may only include the data necessary for this purpose (last names, first names, doctoral degree, address) as well as the date and type of the anniversary. Furthermore, the registration authorities may transmit data on milestone birthdays and wedding anniversaries to the Federal Office of Administration and the District Office for the purpose of congratulations from the Federal President or the District Administrator, respectively. The State Office of Finance automatically receives data on age and wedding anniversaries for congratulatory messages from the Minister-President. You may object to the disclosure of this information or the transmission of these data.

• Disclosure of Information to Directory Publishers (Section 50(3) and (5) of the Federal Registration Act)
  The Federal Registration Act permits the disclosure to address book publishers of the first and last names, doctoral degrees, and addresses of residents who have reached the age of 18. The data provided may only be used for the publication of address books (address directories in book form). You may object to this disclosure of information.

If you have objected, your registration authority will enter the corresponding transmission block free of charge. The data transfer restriction will only be recorded by the municipality where you objected to the data transfer. If you have multiple residences and wish to prevent data transfer for all of them, you must object to the data transfer with all municipalities where you are registered with a primary or secondary residence.

Transmission restrictions are valid indefinitely.

To have a restriction on the disclosure of information entered in the registry, you must submit an application to the registration authority and provide credible evidence of facts that demonstrate that disclosing information from the registration records would pose a risk to you or others.

To register one or more restrictions on the disclosure of information, a simple objection is sufficient; you do not need to provide a reason.

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• If a disclosure restriction applies: if applicable, documents that may support the information you have provided.

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