Landlord Confirmation; Template

The landlord is required to cooperate when registering a residence. Section 19 of the Federal Registration Act stipulates that the landlord, or a person authorized by the landlord, must issue the person required to register a confirmation of move-in for submission to the registration authority:

A landlord is anyone who provides the residence. For the purposes of the Federal Registration Act, a “residence” is any enclosed space used for living or sleeping. Landlords are primarily property owners or their representatives, such as property management companies. Landlords may also be primary tenants who sublet living space.

The landlord’s confirmation must contain the following information:

• The landlord’s name and address and, if the landlord is not the owner, the owner’s name as well
• Date of actual move-in
• the address of the residence
• the names of all persons required to register who are moving in.

Simply submitting the lease agreement does not meet the legal requirements, as it generally does not contain all the necessary information.

The landlord’s confirmation may also be submitted electronically to the registration office. In that case, you will receive a so-called “assignment identifier” from your landlord, which was previously provided to him by the registration office.

If the landlord or a person authorized by the landlord refuses to issue the confirmation, or if you are unable to obtain the confirmation (in a timely manner) for other reasons, you must notify the registration office immediately.

You will receive the landlord’s confirmation from your landlord. If you are moving into your own apartment, the confirmation takes the form of a self-declaration.

Landlords also have the option of submitting the confirmation electronically to the registration office if the municipal or city administration has set up a corresponding portal. In that case, you will receive a so-called “assignment code” from your landlord, which is provided to them by the registration office.

When you register with the registration office, present the landlord’s confirmation or provide the identification code.

If the landlord fails to issue the confirmation, or issues it incorrectly or late, the landlord commits an administrative offense that is punishable by a fine of up to EUR 1,000. 

It is prohibited to offer or make a residential address available to a third party for registration purposes when the third party is neither actually residing in the residence nor intends to do so. A violation of this prohibition constitutes an administrative offense and may be punishable by a fine of up to 50,000 euros.

The landlord is required to issue the confirmation no later than two weeks after you move in.

If the landlord refuses to issue the confirmation, or if you are unable to obtain it for other reasons, you must notify the registration office immediately.

There are no fees for issuing the landlord's confirmation.