Accommodation provider confirmation; submission

The housing provider is obliged since 01.11.2015 to cooperate in the registration of an apartment. The Federal Registration Act provides in § 19 that the housing provider or a person appointed by him must issue a confirmation of move-in to the registrant for submission to the registration office:

Housing provider is the person who provides the apartment (apartment in the sense of the Federal Registration Act is any enclosed space used for living or sleeping). Housing providers are primarily landlords or their agents, e.g. housing administrators. Housing providers may also be primary tenants who sublet living space.

The housing provider confirmation must contain the following information:

• Name and address of the housing provider and, if the housing provider is not the owner, also the name of the owner
• Date of actual move-in
• The address of the dwelling
• The names of all persons required to register who are moving in

Mere submission of the rental agreement does not meet the requirements determined by law, since it usually does not contain all the required information.

The confirmation of the housing provider can also be made electronically to the registration office.

In this case, you will receive from your landlord a so-called assignment feature, which was previously communicated to him by the registration office. If the housing provider or a person commissioned by him refuses to issue the confirmation or if it is not possible for you to receive the confirmation (in time) for other reasons, you must notify the registration authority immediately.

You will receive the housing provider confirmation from your landlord.

It is also possible for housing providers to submit the confirmation electronically to the registration authority, if the municipality/city administration has opened a corresponding access. In this case, you will receive a so-called assignment feature from your landlord, which will be communicated to him by the registration authority.

When you register with the registration authority, you present the housing provider confirmation or specify the assignment feature.

If the confirmation is not issued by the housing provider, not correctly or not in time, he commits an administrative offense, which can be punished with a fine of up to EUR 1,000.

It is prohibited to offer or make available an apartment address for registration to a third party, although an actual occupation of the apartment by a third party neither takes place nor is intended. A violation of this prohibition constitutes an administrative offense and can be punished with a fine of up to 50,000 euros.

The housing provider is obliged to issue the confirmation no later than two weeks after moving in.

If the housing provider refuses to issue the confirmation or if it is not possible for you to receive the confirmation for other reasons, you must inform the registration authority immediately.

There are no fees for the issuance of the housing provider confirmation.