Travel facilitation for pupils; application for a collection list

The school travel list is a form that facilitates school trips with a multinational class. It is valid for school trips within the European Union and to Iceland, Liechtenstein and Norway (European Economic Area).

Student list as a visa substitute

Pupils who are third-country nationals and resident in Germany, who would actually require a visa in the destination country, can use the list to enter the country without a visa as an exception. For example, the list of school pupils allows pupils to take part in a school trip even if an asylum procedure has not yet been completed.

If the teacher presents the list of pupils at the border, the border control authorities of the Member States must allow the pupils listed to enter and leave the country without a visa. Pupils simply show their passport or identity card when crossing the border.

Student list as a substitute for a passport

If a student does not have a passport or other valid travel document, the EU form is also recognized as a passport substitute when crossing the border, provided that the list

• is accompanied by a photo of the student and
• has been certified and approved by the local immigration authority.

With the approval, the foreigners authority confirms that all pupils listed are resident in Germany and are authorized to return.

The student list contains the following information:

• Names, dates of birth and addresses of the pupils,
• the destination and duration of the school trip,
• if applicable, photos of pupils who do not have a passport.

It is advisable to ask for further information on the procedure in the specific case before the trip. Please contact the embassy of the country of travel and the local immigration office.

One or more participants of the trip are

• a pupil at a general education or vocational school in Germany and
• nationals of a third country (not: Germany, European Union, European Economic Area) residing in Germany.

When used as a visa substitute:

• The student requires a visa. Please refer to the website of the Federal Foreign Office to find out which countries of origin require a visa and therefore also a student list as a visa substitute.

When used as a passport substitute:

• A student does not have a passport or any other valid travel document.

You must apply in writing for the list for pupils:

• Contact your local immigration office. There you will receive the form "List of travelers for school trips within the European Union" on request.
• Complete the form in full.
• Have it signed and stamped by the school management.
• The list is then valid and, together with the pupils' passports, serves as a visa replacement.

If you only want to issue the list as a visa replacement, you do not need to go to the Foreigners' Registration Office again.

If you also want to issue the list as a passport replacement:

• Attach a photo of the students concerned to the list.
• Send the completed, signed and stamped list to your local immigration office.
• The foreigners authority will check the list. If it is approved, it will affix a seal to the list. This serves as confirmation that all students listed are resident in Germany and are authorized to return.
• You will then receive the approved list back.

• Validity of the collection list: depending on the noted duration of the school trip, maximum 3 months

Please enquire about the processing time at your local foreigners authority.

• Required document/s
  
  • gegebenenfalls Nachweis der Zugehörigkeit zu einer allgemeinbildenden Schule 
  • gegebenenfalls Nachweis der Klassenfahrt durch Buchungsdaten 
  • bei Einsatz als Passersatz: biometrisches Foto

  Alle nötigen Unterlagen erfragen Sie bitte bei der örtlich zuständigen Ausländerbehörde.

• Adults: EUR 12.00 per person traveling
• Minors: EUR 6.00 per person traveling