Financial Assistance; Applications by Local Government Officials

Civil servants are not required to enroll in the statutory health insurance program. Instead, they receive a pro-rata reimbursement (allowance) from their employer for costs related to illness, long-term care, childbirth, and preventive health care.

Further information can be obtained from the district office or the municipality.

Civil servants are not subject to mandatory enrollment in the statutory health insurance system. Instead, they receive a pro-rata reimbursement (allowance) from their employer for costs related to illness, long-term care, childbirth, and preventive health care.

Further details are governed by Article 96 of the Bavarian Civil Service Act (BayBG) and the Bavarian Allowance Ordinance (BayBhV).

• Claim with supporting documentation such as invoices (doctors, dentists, medical devices, etc.) and prescriptions (medications, medical treatments, etc.)
  

  Long or short application (see above)

  • Bills from doctors, dentists, hospitals, etc.
  • Prescriptions and invoices for medical aids

  Please always include your subsidy number on all paper applications and correspondence.

  You will find this number in the upper right corner of every subsidy application. In accordance with Art. 110(2) of the Bavarian Civil Service Act, subsidy documents are generally not returned. Therefore, please submit only clearly legible copies or duplicates. If necessary, also copy the reverse side. Do not copy multiple documents onto a single sheet. Do not staple the documents together.

Electronic Application (see the Beihilfe-Service app)

Your employer must be registered for the electronic process.
Please check with your HR department or the Erlangen Allowance Center to see if you are already registered and can submit an application via the app.
Once your employer has registered, you can download the Beihilfe-Service app from the Google Play Store or the iOS App Store. You can find more information and instructions in the download package under “Further Links.”

Please note: Applications via email are not accepted!

Paper Application (by Mail)

You can also submit your allowance application by mail, provided you include the relevant supporting documents in paper form along with the application form.
When selecting the form, please distinguish between the long application (initial application, change in personal information, e.g., marital status, assessment rate, or accident) and the short application (follow-up application without changes to personal information or an accident).
You can find application forms under “Forms.”

Please send the paper application to our scanning center:

City of Erlangen
BeihilfeCenter
81534 Munich

Important Note: Please send only reimbursement applications and related supporting documents to the Scanning Center!

Please send all other correspondence—such as inquiries, treatment and cost plans, applications for psychotherapy, etc.—exclusively to the following P.O. box:

City of Erlangen
Reimbursement Center
91051 Erlangen

The following are eligible for assistance:

• Civil servants
• Retired civil servants
• Widows and widowers
• Orphans
• Employees for the duration of their employment relationship established before January 1, 2001,

if and as long as remuneration is paid or is not paid solely due to the application of suspension or crediting provisions.

Entitlement to benefits continues during parental leave (Art. 96(1) BayBG).

During family-related leave, there is an independent entitlement to health care benefits under certain conditions (see Art. 89 BayBG). The scope of benefits is also governed by the Bavarian Allowance Ordinance.

Eligible dependents are

• spouses and domestic partners as defined by the Domestic Partnership Act (LPartG). The expenses of spouses or civil partners are not eligible for benefits if the total amount of their income, as defined in § 2 (3) of the Income Tax Act (EStG) exceeded 20,000 euros in the second calendar year prior to the submission of the allowance application.
• Children who are eligible for the family allowance under the Bavarian Civil Service Remuneration Act. Children are included in the family allowance if there is a claim for child benefit for them. If both parents are employed in the public sector and are eligible for the allowance, the allowance is paid to the parent who receives the child-related portion of the family allowance. Those eligible for the allowance may jointly reach a different agreement, provided that federal or state allowance law does not stipulate a fixed allocation.
• Children who, as civil servants on probationary service, have an independent entitlement to the allowance are no longer considered eligible dependents as of January 1, 2017, if one parent is also a civil servant.

Reimbursement will be granted only if it is requested within three years of the date the expenses were incurred (for example, the purchase of a medication) or the date the invoice was issued (for example, by a doctor or dentist). Due to a transitional provision, this new three-year application deadline applies only to expenses incurred and invoiced on or after January 1, 2020. For expenses incurred through December 31, 2019, the one-year application deadline continues to apply. The date of receipt at the Scanzentrum in Munich is decisive.

Applications are processed in the order in which they are received. We will process your application as quickly as possible. Please refrain from inquiring about the status of your application. You can help us reduce processing time by

• submit your expenses with a manageable number of receipts
• do not fold, staple, or clip the receipts individually,
• ensure that copies are clearly legible, and
• do not copy multiple invoices (including prescriptions) onto a single sheet of paper.