Specialist for media and information services - specializing in archives

To train as a media and information services specialist specializing in archives, you must meet the following requirements:

• You have at least an intermediate school-leaving certificate or have obtained this by the start of the recruitment process
• You have successfully completed the recruitment process of the City of Erlangen.

In addition, you are interested in history, the city of Erlangen as well as digital and analog media (files, photos, posters, plans, etc.). You have a talent for organization, work in a structured and concentrated manner and can express yourself well both verbally and in writing. You are customer and service-oriented and enjoy working in a team.

Specialist for media and information services is a recognized profession according to the Vocational Training Act (BBiG). The dual training program at the City of Erlangen lasts 3 years. It is divided into theoretical training at the Municipal Vocational School for Media Professions in Munich and practical training at the Erlangen City Archive.

Theoretical training

The theoretical training takes place in blocks at the Municipal Vocational School for Media Professions in Munich.

You can expect to learn the following subjects during your training:

• Actively shaping your own vocational training
• Acquiring media skills
• Obtaining media and information
• Acquiring and indexing media and information
• Informing and instructing users
• Processing the collections
• Developing (special) media and information
• Researching, preparing and providing information and media
• Creating and designing information services
• Advising and supporting users
• Applying brand strategies and marketing tools
• Cooperating with external and internal partners

Further information can be found on the homepage of the vocational school for media professions.

Practical vocational training

The practical part of your training will mainly take place in the city archive of the city of Erlangen. During your training, you will be introduced to the various fields of work and systematically familiarized with the content of the profession. You will have the opportunity to apply, consolidate and deepen what you have learned at vocational school.

During your practical training, you will be supervised by competent trainers who will give you an insight into the various tasks and everyday life as a FaMI and gradually give you the opportunity to take on these tasks independently.

In various internships, you will have the opportunity to get to know other specialist areas of the FaMI profession and/or other archive sectors (church archives, university archives, state archives, media archives, etc.). If suitable, an internship abroad with the EU education program Erasmus+ is also possible.

A healthy feedback culture is very important at the City of Erlangen: you will receive feedback on your strengths and weaknesses so that you always know how you can actively develop further in order to expand and enhance your skills.

During your training, you will receive a monthly training allowance (gross)

• in the 1st year in the amount of € 1,218.26
• in the 2nd year in the amount of € 1,268.20
• in the 3rd year in the amount of € 1,314.02

As a trainee of the City of Erlangen, you are also entitled to capital-forming benefits of €13.29 per month and a special annual payment ("Christmas bonus").

After successfully completing your final examination, you can also expect a final bonus of €400.

The training allowance is based on the collective agreement for trainees in the public sector (TVAöD).

(Status: 01.03.2024)

After training, remuneration is based on the collective agreement for the public sector (TVöD). The classification and thus also the remuneration are based on the job that is taken on. The performance principle applies. The law therefore stipulates certain classification criteria. If an employee holds a position and fulfills all job characteristics, the classification is made according to the previously determined job evaluation.

The starting salary in pay group EG9a level 1 is currently €3,069.16 (gross).

In addition, you will also receive capital-forming benefits of € 6.65 per month and a special payment ("Christmas bonus"). You can also expect regular salary increases and performance-related steps.

As part of the training, all fees are paid by the City of Erlangen. Training materials required for vocational training and for taking the exam (e.g. textbooks or exam preparation booklets) are also provided free of charge. In addition, you will receive a grant of €50 for learning materials in each year of training.

A company laptop is also provided for use during the training period.

Travel costs for attending a vocational school away from home will be reimbursed if they exceed 6 percent of the training allowance for the first year of training, unless you are otherwise entitled to compensation. If accommodation in a hall of residence is also necessary, the costs incurred for this will also be reimbursed by the City of Erlangen.

In the case of inter-company training courses and events that take place outside the company, you will also be reimbursed for travel expenses. If an overnight stay at the event location is required, the City of Erlangen will also cover the costs for accommodation and meals.

All social benefits that the city administration of Erlangen offers its employees naturally also apply to our junior staff.

Anyone who regularly travels to work by public transport receives a monthly travel allowance from the City of Erlangen. During their training, junior employees can purchase the Bavarian discount ticket (€29 ticket). The costs incurred for this are reimbursed in full by the City of Erlangen upon application. However, it is also possible (depending on availability) to apply for a municipal employee parking space.

Due to generous flexitime rules, daily working hours outside of school hours can be flexibly arranged in most areas of employment from the time the employee comes of age.

As part of the company's health management program, we offer regular sports courses and other health-promoting activities that you can take part in.

The number of trainees is based on the anticipated personnel requirements. The City of Erlangen offers a guarantee of employment to high-performing junior staff.

Once you have successfully completed your training, you are entitled to use the job title "Media and Information Services Specialist".

You are an integral part of the City Archive team and take on your own areas of responsibility. You will organize and index analog and digital archive material, for example from the estates of photographers, in the archive database and prepare it for online presentation. You will maintain the city archive's thematic collections, for example by analyzing local newspapers. You will advise and support users as part of reading room supervision and produce digital reproductions of archive material. As part of the city archive's public relations work, you will design miniature exhibitions for the changing city history presentations in the town hall display case.

The application period runs from approximately May to August of the previous year of recruitment.

As the City of Erlangen bases its training numbers on current staffing requirements, not every profession is offered every year. Please refer to our job advertisements to find out whether the profession is being trained and the exact application deadline.

The following application documents are required:

• Informative cover letter
• Curriculum vitae in tabular form
• School leaving certificate or current annual or interim report
• Training and work references, if applicable
• Other certificates and attestations, if applicable

Please note:

The City of Erlangen uses the online platform INTERAMT for its application procedures. We kindly ask you to access the job advertisement under the respective job ID at www.interamt.de and apply online by the application deadline. After the application deadline, you will be informed by us about the further course of the application process.

Personnel selection procedure of the City of Erlangen

After the application deadline, you will be invited to the recruitment test, which takes place in September of the previous year. In addition to the recruitment test, the City of Erlangen will hold a supplementary selection procedure. This will be carried out according to the rules of an assessment center. We will then inform you as soon as possible whether or not you can be hired by the City of Erlangen.

We see diversity as an enrichment and pursue a policy of equal opportunities. People with severe disabilities are given priority if they are equally qualified.