The volunteer fire departments and compulsory fire departments in the districts submit a deployment report to the district fire officer on every deployment in defensive fire protection and technical assistance services. False alarms, malicious alarms and security watches must also be reported. The web-based incident follow-up is used for this purpose. The plant fire departments report in the same form to the district fire councillor, the head of the professional fire department or the city fire councillor.

The district fire councils, the heads of the professional fire departments and the city fire councils ensure for their respective areas of responsibility that the operational reports recorded in the web-based operational follow-up via the integrated control centers are checked for plausibility, completeness and signatures - at least in excerpts - and report this to the governments.

The governments check whether the notifications for incident reports from their area of responsibility are available and check the reports for plausibility, completeness and signatures - at least in excerpts - and report this to the State Ministry of the Interior and for Integration.

The district fire councils, the heads of the professional fire departments and the city fire councils review the deployment reports by February 15 of the following year at the latest and report this to the government.

The governments check the reports and report this to the State Ministry of the Interior and for Integration by March 1 at the latest.