Accommodation; registration

If you are accommodated in an accommodation facility, i.e. a facility that serves to accommodate persons on a commercial or business basis, you must sign a special registration form on the day of arrival. In the case of tour groups of more than ten people, this obligation only applies to the tour guide, who must list the number of fellow travelers and their nationality.

Alternatively, with the consent of the accommodated person, this obligation can also be fulfilled by collecting the required data electronically and the accommodated person confirming its accuracy and completeness on the day of arrival by making a specific card-based payment transaction that allows authentication, or by providing electronic proof of identity (ID card, eID card or electronic residence permit with eID function), or by reading the data from the ID card, eID card or electronic residence permit on site for the purpose of transferring form data without media discontinuity.

Regardless of the procedure, the following data is required

• Date of arrival and expected departure,
• Surnames,
• first names,
• date of birth,
• nationalities,
• address,
• Number of accompanying family members/travel groups,
• Nationalities of fellow travelers in the case of travel groups,
• serial number of the recognized and valid passport or passport replacement document for foreign persons.

If the electronic procedure is used by means of a specific payment transaction, the earmarked allocation number of the means of payment used must also be saved.

The number of your accompanying family members must be stated on the registration form.

As an accommodated foreigner, you must identify yourself to the management of the accommodation facility or its representatives by presenting a valid identity document (recognized and valid passport or passport substitute) when registering.

The special registration form is not required for facilities with residential accommodation that are used for youth and adult education, training or further education, company or club homes if only company or club members and their family members are accommodated there, youth hostels and mountain huts, temporarily occupied facilities of public or publicly recognized youth work organizations and facilities of public religious societies.

If your stay in an accommodation facility exceeds six months, you are subject to the general registration obligation and must register with the registration office within two weeks. If you are not registered for a residence in Germany and your stay exceeds three months, you must register with the registration authority within two weeks as soon as your stay exceeds three months.

Anyone staying overnight in tents, mobile homes, caravans or watercraft on commercial or business sites is not subject to the general registration obligation as long as they are already registered in Germany. If you are not registered in Germany with another residence and your stay exceeds three months, you must register with the registration authority within two weeks as soon as your stay exceeds three months.

The general obligation to register applies regardless of whether a special registration form was required or not.

Obligations for the management of accommodation facilities:

The management of accommodation establishments or their authorized representatives must keep the special registration forms available and work towards ensuring that the persons concerned comply with your obligation to sign the special registration form. They may also provide technical devices for the electronic fulfillment of the registration obligation. Foreign guests must present a valid identity document. The information on the registration form must be compared with that on the identity document. If there are any discrepancies, this must be noted on the registration form. If accommodated foreign guests do not present any or no valid identity document, this must be noted on the registration form.

Insofar as it is necessary for the collection of the tourist or spa tax or the visitor's tax, the management of the accommodation facilities or their representatives must note the date of actual departure on the registration form. This also applies to accompanying spouses and partners.

The completed registration form or the electronically collected data must be kept by the management of the accommodation facility or its representatives for one year from the date of arrival of the accommodated person, kept available for inspection by the registration authorities and other legally designated authorities and presented to them on request, secured against unauthorized inspection and destroyed within three months of the expiry of the retention period.

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